Ensemble Coordinator & Dean Assistant (full-time, hourly)
The Hochstein School is a vibrant organization in Rochester, NY, offering instruction in music, dance, and therapeutic arts. Hochstein annually serves more than 3,500 students from a 12-county region surrounding Rochester. The School is active throughout the community and provides tuition assistance to more than 50% of its students. The acclaimed Hochstein Performance Hall, located within the school's historic downtown building, hosts frequent concerts and events.
The Hochstein School seeks a skilled administrator to serve as Ensembles Coordinator and Assistant to the Vice President/Dean. This position works closely with the Vice President/Dean, the ensemble program directors, marketing, and the Associate Deans on a range of administrative and program operation assignments and tasks. The position reports directly to the Vice President/Dean.
Main Responsibilities
Ensemble Coordinator duties:
- Support orchestra, wind symphony, and choral directors with scheduling of annual concerts and other ensemble events, personnel/student recruitment, sectional coordination.
- Convene department-wide meetings and discussions with ensemble directors regarding program operations and curriculum.
- Coordinate and schedule spring auditions for orchestras, and provide onsite coverage for orchestra conductors as needed on audition days.
- Work with ensemble directors to send out acceptance notifications and other correspondence as needed.
- Facilitate ensemble recruitment and registration process (working with Director of Marketing to update online forms, website, and with deans regarding registration) and act as the primary resource/contact with the public regarding large-ensemble activities at Hochstein.
- Coordinate and attend all Large-Ensemble events/activities (and Chamber Music Connection as appropriate) and ensure coverage where needed, in collaboration with CMC Directors, Assistant Directors and Operations (front-of-house, performer coordination, set-up, etc.).
- Coordinate and manage Hochstein special concerts and events in which ensemble students are involved, i.e. both on-site public performances (annual Holiday Prism concert) and off-site fundraising and community events (Barnes & Noble Bookfair). Collaborate with a range of staff on the execution of these events, e.g. operations, marketing, development, etc.
- Manage the annual David Hochstein Recital Competition, including marketing, publicity, judge engagement, applicant communications, space scheduling, competition scheduling, as well as the subsequent performances associated with it.
Dean Assistant duties:
- Manage special requests for studio space use in coordination with front office and Vice President/Dean
- Assist Dean staff with registration processing (especially ensembles, chamber, and class activities)
- Create concert/recital programs and assist faculty with programs as necessary
- Support Vice President/Dean as needed for Merit and Honors Certificate Program auditions.
- Provide clerical/administrative support to the Vice President/Dean for faculty searches and communications as wel
Other duties may be assigned.
Ideal Qualifications
- Passion for The Hochstein School's mission and values
- Master of Music degree preferred, Bachelor's Degree required
- At least 2 years' experience working in an administrative capacity, preferably in a non-profit setting
- Relevant experience as an ensemble conductor, chamber coach, and/or performer
- Related experience as a lesson/ensemble teacher and working with a variety of different student ages (previous teaching experience in a community music school setting desirable)
- Skills and enthusiasm for working with children/youth and their parents
- Ability to work in a fast-paced environment and handle multiple, varied duties effectively
- Excellent attention to detail
- Facile communication skills, both oral and written
- Excellent word processing skills and experience (Microsoft Word, Excel, Google Workspace); fluency in various computer applications is highly desirable
- Collaboration skills
Salary Range: $40,000 - $42,000 ($22-23/hour, 35 hours per week). This is a benefits-eligible position.
Work Schedule: Generally Monday through Friday, 9:00 am-5:00 pm, adjusted as needed to cover evening and weekend events. Schedule can be moderately flexible, to be arranged with Vice President/Dean.
APPLICATION INFORMATION
This search is ongoing until the position is filled. To apply, send a cover letter, resume and reference list to:
The Hochstein School
ATTN: Dr. Gary Palmer, Vice President & Dean
50 North Plymouth Avenue
Rochester, NY 14614
gary.palmer@hochstein.org (e-mail applications preferred)
UPDATED August 2024
The Hochstein School is an Equal Opportunity Employer. It is our policy to afford equal opportunities to all persons employed by or seeking employment with the School. The School prohibits unlawful discrimination or harassment on the basis of an employee’s or applicant’s race, color, religion, creed, sex, sexual orientation, gender identity and expression, national origin, citizenship, age, disability, marital status, military or veteran status, arrest or conviction record, status as a victim of domestic violence, predisposing genetic characteristics, familial status, the employee’s or the employee’s dependent’s reproductive health decision-making, and any other status protected by federal, state, or local laws.
Please visit these links for information regarding employee rights under the Family Medical Leave Act and Employee Polygraph Protection Act.